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Every policy current, approved and read. With the record to show it.

Giraft takes your policies from draft to sign-off to staff acknowledgement, and keeps a dated record of every step, ready for a board, an auditor or an inspector.

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Policy recordHealth and Safety Policy
Version 3 · Next review October 2027
  1. v3

    Draft

    Health and Safety Policy, Version 3

  2. 2 Oct

    Shared for comment

    12 comments, all answered

  3. 14 Oct

    Approved

    4 of 5 votes, by personal link

  4. 14 Oct

    Sealed

    sha256:9f4c2b…3d8a01
  5. 15 Oct

    Published

    Public policy pagev3
  6. Open

    Acknowledged

    38 of 41 staff

  • Stored in Ireland

    Your policies and records are stored in Ireland. Every provider that handles them is named in our DPA.

  • Private to you

    Each organisation's policies are kept apart. No one else can see yours.

  • Nothing changes on its own

    Giraft prepares the next step. Nothing is sent, approved or published until you say so.

What Giraft does

From the first draft to the last signature

  1. 01Every policy in one place
  2. 02Feedback in one panel
  3. 03Approval by personal link
  4. 04Staff read it. Giraft records it.
  5. 05Published where people look
  6. 06One record of every step

01

Your policiesExample data

Every policy in one place

Bring your policies in as Word documents. Giraft holds each one with its version, its status and its review date, so you can see what is current, what is due and what is waiting on someone.

Giraft.Your policies
18policies
2due for review
1waiting for sign-off
PolicyStatus
  • Health and Safety PolicyApproved
  • Data Protection PolicyReview due in 3 weeks
  • Code of ConductOut for comment
  • Safeguarding PolicyApproved
  • Remote Working PolicyWaiting for sign-off

Policy record

Health and Safety Policy

Version 3 · Next review October 2027

  1. Shared for comment12 comments, all answered
    2 Oct
  2. Approved4 of 5 votes, by personal link
    14 Oct
  3. Sealedsha256:9f4c2b…3d8a01
    14 Oct
  4. PublishedPublic policy page
    15 Oct
  5. Acknowledged38 of 41 staff
    Open

02

FeedbackExample data

Feedback in one panel

Send a draft to the people who should see it. Every comment lands beside the text with Giraft's answer from the policy, and Giraft drafts new wording whenever you choose to change it.

Giraft.Health and Safety Policy

Version 3

Health and Safety Policy

4. Reporting incidents

6. Training

Feedback

2 to answer
4. Reporting incidentsTeam lead
Who do staff report to when the manager isn’t on site?

Giraft suggested edit

Add the on-call contact to section 4.

6. TrainingStaff member
Is the refresher every year or every two?

Giraft responded

Section 6 says every year.

03

ApprovalExample data

Approval by personal link

The people who approve your policies vote from a link in their email. No accounts, no passwords. When enough of them approve, you seal the approved words with the date.

Giraft.Approval requested

Approval requested

Health and Safety Policy

Version 3 · 12 comments, all answered

Please read the policy and record your vote. This link is yours alone and no password is needed.

ApproveAsk for changes

Votes by personal link

4 of 5approved

Sealed

14 Oct

sha256:9f4c2b…3d8a01

The approved words, sealed with the date.

04

Staff acknowledgementExample data

Staff read it. Giraft records it.

Each member of staff gets a personal link, reads the policy and acknowledges it. You see who has and who hasn't, policy by policy and person by person.

Giraft.Staff acknowledgement

Still to do · 3

  • Maria KellyWaitingFinance
  • Rónán DohertyWaitingFront desk
  • Úna BrennanNot asked yetOperations

Version 2· 41 of 41 acknowledged

Policy

Health and Safety Policy

Version 3
38acknowledged
2waiting
1not asked yet
Open as a list →

Acknowledged · 38

  • Aoife Byrne
  • Seán Doyle
  • Tom Walsh
  • Niamh Ryan
  • Eoin Daly
  • Orla Nolan
  • Cian Kehoe
  • Róisín Lynch
  • Liam Power
  • Clare Moran
  • Máire Healy
  • Conor Quinn

+ 26 more

AcknowledgedWaitingNot asked yet

05

Policy pageExample data

Published where people look

Approved policies go on a public policy page you can link from your website, or on a private page for staff only. It always shows the version in force.

Our policies

Our policies

The version in force, always.

  • Health and Safety PolicyVersion 3 · approved 14 Oct 2026
  • Data Protection PolicyVersion 2 · approved 3 Mar 2026
  • Safeguarding PolicyVersion 4 · approved 21 Jan 2026

06

Compliance recordExample data

One record of every step

Download a record of every policy: its version, when it was approved, when it is next due and who has read it. Ready for your board, an auditor or an inspector.

Giraft.Compliance record

Compliance record

Giraft.
PolicyVersionApproved
Health and Safetyv314 Oct 2026
Data Protectionv23 Mar 2026
Safeguardingv421 Jan 2026

Staff acknowledgement

AcknowledgedWaitingNot asked yet
Health and Safety38/41
Data Protection41/41
Safeguarding40/41
Health and Safety Policy · Next review October 2027sha256:9f4c2b…3d8a01

Who it’s for

For whoever answers for your policies

When a policy is out of date, unapproved or unread, it lands on their desk.

  1. 01Compliance managers
  2. 02HR managers
  3. 03CFOs and finance directors
  4. 04Boards and company secretaries
  5. 05School principals

Questions

  1. 01

    Who is Giraft for?

    Any organisation that has to show its policies are current, approved and read: to its board, an auditor or an inspector.

  2. 02

    Where is our data stored?

    In Ireland. Every provider that handles it is named in our Data Processing Agreement, at giraft.ai/legal/dpa.

  3. 03

    Do approvers and staff need an account?

    No. Each gets a personal link by email: approvers vote from it, and staff read and acknowledge from it.

  4. 04

    Can we bring the policies we already have?

    Yes. Send them as Word documents. Each one goes into the same review, approval and acknowledgement record as any other.

  5. 05

    Does Giraft act on its own?

    Only to answer each comment from the policy's own words. Giraft prepares the next step, and nothing is approved or published until you say so.

Talk to us about your policies

We'll walk you through Giraft with your own policies, and show you the record it keeps.

Contact us